Top good articles

The preparation for the opening ceremony of stores, inauguration of factories, construction works, factories, hospitals, schools ... It's the beginning of a business with a new facility. In the past, the opening ceremony was usually only spiritually significant. But later, the meaning of brand promotion is also very focused. Therefore, the work of organizing the inauguration ceremony will require more preparation, which can take longer.

Hoang Sa Viet is an enterprise that has been operating in the event organization industry for more than 10 years. We understand that the organization of the inauguration ceremony is a very important job. Therefore, in the article below, we would like to share with you the process of preparing to organize the inauguration event with the highest efficiency.

Inauguration of Viettruss factory producing event equipment (Source: Hoang Sa Viet)

Lễ khánh thành nhà máy Viettruss
Inauguration ceremony of Viettruss factory (Source: Hoang Sa Viet)

Lễ khai trương trụ sở BIDV Gia Định – Grand Opening - Ảnh 1. ( Nguồn: Hoàng Sa Việt Media)
Opening ceremony of BIDV Gia Dinh – Grand Opening (Source: Hoang Sa Viet)

✅ Building key ideas, event scripts

The objective of the Grand Opening is to deliver a message about the brand, products and Grand Opening is considered a memorable milestone, marking a new beginning. Therefore, the main idea often revolves around the brand recognition and development of a company.

Tổ chức khai trương khánh thành
The idea for the inauguration ceremony is important (Source: Hoang Sa Viet)

The brand has definitely been built from trust among customers, so the organization of the inauguration ceremony will boost brand awareness among customers. It is easy to see, in a business store there are many products that need to convey the message. However, there will be the main products that will be selected by customers to integrate into the script along with the message, logo design, impressive slogans, and decorated in many places to attract attendees. In addition, in the scenario, customers can use many repeated instructions from which the product, or product address, or special feature of the product will imprint deeply on the listener.

Tổ chức khai trương khánh thành
Lên ý tưởng độc đáo cho lễ khai trương khánh thành (Nguồn: Hoàng Sa Việt)

Lên ý tưởng tổ chức lễ khai trương khánh thành
The opening dance performance for the inauguration ceremony (Source: Hoang Sa Viet)

The script is a foundation that helps event organizers to understand the flow of an event.: Where does the event take place? how? how specific the time is and whoever comes to attend... The more detailed the script is, the more thoughtful the preparation will become, thereby minimizing many problems happening during the event. Here are a few notes when writing the script for the opening and inauguration ceremony:

  • Brand messages, main colors, logos, slogans
  • Opening ceremony
  • Invitation design
  • Communication (Using traditional styles and online communication)
  • Inaugural Gifts
  • Timeline for the program (Allocate specific time from pick-up to end)
  • Pick-up business
  • Personnel implementation
  • Equipment to use (see below)
Lễ khai trương nhà sách eBOOK
eBOOK Bookstore Opening Ceremony (Source: Hoang Sa Viet)

Inside the ebook, house is fully prepared for visitors

✅ Prepare equipment for the grand opening event

A Grand Opening Event requires a lot of equipment, depending on the size of each event, you can choose the most necessary and suitable equipment.


Opening sound - inauguration
  • Lighting system for the Grand opening event See details

Lighting for opening and inauguration
Backdrop Events

Background màn hình LED
LED display for the inauguration
Aluminium stage for the event
Nhà bạt
Tarpaulin house for inauguration
Delegate tables and chairs
VIP delegate seats for the event

VIP delegate seats
  • Decorate the event space (decorate the canvas house, small landscape, flags, banners, balloons, balloons ...) View details
Decorate the event space
Pallet liner flooring event
Carpet floor coverings and aisles
  • Podium with fresh flowers and brand recognition logo See details
Podium with fresh flowers
  • Needle cannon or effect machine (firecracker..) View details
Confetti Machine

Effects for the stage
  • Champagne for the opening moment, inauguration See details
Champagne for the event
  • Set of event ceremonies (inaugural tape, inauguration...) View details
Ribbon cutter opened, inaugurated

Ribbon cutting ceremony opens, inaugurates
  • Teabreak, teabreak in the morning
Teabreak pick-up

Tea party, teabreak pick-up
  • Savory reception (if any)
Savory party for the event


Welcome gate

cổng chào lễ khai trương
Opening Ceremony - Inauguration Gate
Reception desk for guests
Eccentric parachute
Flowers with delegates
Event carpet
Red rope barrier


Background shooting opening - inauguration
Photo floor
Lighting supports movie shooting
  • Decoration of opening and inauguration event space: View details
trang trí không gian sự kiện
Decoration of the opening event space

✅ Human resources and performances

  • MC host of opening event, professional inauguration

  • Lion dance performance for the opening and inauguration event See details
Opening dance inaugurated
Singer for the event
  • Dragon Dance team creates a fun atmosphere and attracts visitors See details
Dragon Lion Team
PG and pick-up staff
  • Camera crew
Event photography
  • Security team, parking, security, order ...
Event Security Team

✅ Running and Supervising Events

Once everything is well prepared, running the inauguration ceremony requires a primary supervisor manager. The manager will be a follower of the event moment by moment. In which, they can coordinate other personnel to serve the program professionally.

For example, when the director prepares to speak, if there is a podium, it is necessary to have 2 people in charge of the podium to give a pre-planned position. In case the coordination is not rhythmic, the image of the program will be updated and professionally lost.

Giám sát và chạy chương trình khánh thành
Supervise and run the inauguration ceremony of Viettruss factory (Source: Hoang Sa Viet)

Once a general manager supervises the program, he/she will assign the professional work to other members of the organizing committee to take charge of other tasks such as: Food, decoration, art section, reception, or in charge of dealing with problems that arise.

✅Which unit to choose to hold the inauguration?

The opening event is the face of the brand, the quality, prestige of the brand, the impact on the psychology and trust of customers.

Currently, event organizers develop everywhere to help customers have more choices, refer to and compare between units, the quality of service is also different. Chính vì vậy đòi hỏi quý khách goods must consult carefully or select reputable units to ensure the quality of the event.

Đội ngũ nhân viên Hoàng Sa Việt
Young, dynamic and highly specialized staff (Source: Hoang Sa Viet)

With more than 10 years of experience in the event industry, the field of organizing and leading event equipment; Hoang Sa Viet Company is honored to become a unit that receives a lot of attention and trust from customers. Together for many years, we have partners such as Intel, Vinschool, Dong Tam, Vsip, Vietcombank, Techcombank, Tan A Dai Thanh, Ho Chi Minh City University of Technology. HO CHI MINH CITY, FPT University HO CHI MINH CITY...

Coming to Hoang Sa Viet, customers will be:

  • We follow the event closely, from surveying, preparing to organizing and supervising.
  • We scripted the event scientifically.
  • Experienced staff, quick remediation if something happens during the organization.
  • Service package, professional, customers do not have to spend a lot of time to find other units.
  • In parallel with the event organization, we also rent event equipment, which can be next such as: light sound rental, LED screen, stage, truss frame, tarpaulin,...

Hoang Sa Viet would like to sincerely thank our partners and customers for trusting our service during the past time. For more information, please contact 0985.999.345 (Key 2).