Grand Opening Ceremony

The preparation for the opening ceremony of the store, the inauguration of the factory, the construction site, the factory, the hospital, the school... It is the first step for the business with a new facility. In the past, the opening ceremony usually only had spiritual meaning. But later, the meaning of brand promotion is also very focused. Therefore, the work of organizing the opening ceremony will require more preparation, which may take more time.

Hoang Sa Viet is an enterprise that has been operating in the event industry for more than 10 years, we understand that organizing the opening ceremony is a very important job . So in the article below, we would like to share with you the most effective preparation process for the grand opening event.

Inauguration of Viettruss factory producing event equipment (Source: Hoang Sa Viet)

✅ Build the main idea, the script of the inauguration ceremony

The goal of the opening ceremony is always a message about the brand and products and is considered a memorable milestone, marking a new beginning. So the main idea often revolves around the issue of brand identity and development.

The brand has certainly been built by the customer before, so the opening ceremony only needs to highlight the brand. We can easily see, in a business store, there are many products that need to be communicated. However, there will be key products that will be selected by customers to be integrated into the script with messages, logo designs, impressive slogans, and decorated in many places to attract customers. attend. In addition, in the script, customers can use many leading sentences that are repeated many times so that the product, or product address, or special feature of the product will leave a deep impression on the customer. listener.

The script is a visual sketch for people to visualize the flow of the event: Where does the event take place? how? What is the specific time and who will attend... The more detailed the script, the more thoughtful the preparation will be, thereby minimizing many shortcomings in the event organization. Here are a few notes when writing a script for the opening ceremony:

• Brand message, main color, logo, slogan
• Shop for the opening ceremony
• Invitation card design
• Communication work (Using traditional style and online communication)
• Opening gifts
• Timeline for the program (Allocate specific time from pick up to finish)
• Pick-up work
• Implementation personnel
• Equipment needed (see below)

✅ Preparing equipment for the grand opening event

Organizing the opening ceremony needs a lot of items, depending on the size of each event, you can choose the most appropriate and necessary equipment.

MAJOR AREA OF OPENING CELEBRATION - OPENING

• Sound system for grand opening and grand opening events See details

• Lighting system for grand opening and inauguration events See details

• Program theme background (backdrop, LED screen) View details

• Main stage for the show See Details

• Tarpaulin (if the event is outdoor) See details

• Tables and chairs for delegates View details

• Tables and chairs for VIP delegates View details

• Decoration of event space (decoration of tarps, miniatures, banners, banners, balloons, hot air balloons...) View details

• Pallets are used to line the floor if the floor is not beautiful See details

• Carpets for floors and walkways View details

• The podium has fresh flowers and a brand identity logo See details

• Glitter cannon or effect machine (flame flare..) View details

• Champagne for the grand opening and grand opening See details

• Set of event rituals (opening tapes, inauguration...) View details

• Tea party, teabreak to welcome guests in the morning

• Savory party for guests (if any)

WELCOME GATE AREA ONLY

• Decorating the gate to welcome guests See details

• Reception desk welcomes guests See details

• Umbrellas for reception to welcome guests See details

• Lace flower View details

• Path carpets View details

• The barier pillar leads the way to the event center See details

PHOTO BOOTH AREA (PHOTO BOOTH)

• Background for taking souvenir photos Opening ceremony - inauguration See details

• Photo booth floor (photo booth floor) View details

• Lighting supports filming, taking pictures (if needed) See details

• Decoration of the opening and inauguration event space: See details

✅ Prepare personnel and cultural performances

• MC hosts the opening and inauguration events professionally

• Welcome dance performance to open the opening and inauguration event See details

• Singer for the event View details

• The dragon lion team creates a fun atmosphere and attracts guests See more

• PG and the front desk staff welcome guests See details

• Camera crew taking pictures

• Security team, parking, security, order...

✅ Supervising and running the inauguration program

When everything is well prepared, the opening ceremony program needs to have a main supervisory manager. This is the most important person for the party. The manager will be the person who watches the event every moment. In it, they can coordinate other personnel to make the program run in a professional manner.

For example: When the director is about to speak, if there is a podium, there should be 2 people in charge of carrying the podium to a pre-determined position. In case the coordination is not smooth, the image of the program will be updated and unprofessional.

When there is a general supervisor of the program, that person will assign tasks to other members of the organizing committee to take on other tasks such as: food, decoration, music, reception. customers, or in charge of handling problems that arise.

✅ Which unit should I choose to organize the opening ceremony?

The grand opening event is the face of the brand, the quality and prestige of the brand, and the impact on the psychology and trust of customers.

Currently, event organizers are developing everywhere to help customers have more choices, reference and compare between units, service quality is also different. Therefore, it is required that customers consult carefully or choose reputable units to ensure the quality of the event.

With more than 10 years of experience in the event industry, the field of organizing and renting event equipment ; Hoang Sa Viet Company is honored to become a unit that receives a lot of attention and trust from customers. Together for many years, we have partners such as: Intel Group, Vinschool, Dong Tam, Vsip, Vietcombank, Techcombank, Tan A Dai Thanh, Ho Chi Minh City University of Technology, FPT University, HCMC. ...

Coming to Hoang Sa Viet, customers will get:

• We closely follow the event, from the survey and preparation to the organization and supervision.
• We plan the event in a scientific way.
• A team of experienced personnel, quickly fix if there is a problem during the organization.
• Full service, professional, customers do not have to spend a lot of time looking for other units.
• In parallel with the event organization , we also rent event equipment, which can be followed by: rental of sound and light, LED screen, stage, truss frame, canvas,...

Hoang Sa Viet sincerely thanks our partners and customers for trusting our service during the past time. For more information, please contact: 0985.999.345 (Key 2).