Notes on Renting Equipment for the Outdoor Opening Ceremony

After many months of summer vacation, teachers and students met again and started a new journey under the school roof. The opening ceremony is an opportunity to mark a new journey, a new beginning for teachers and students, that's why this solemn ceremony is of special interest to the school.

Currently, the school has a large campus, shady trees will be an ideal place to hold the opening ceremony. However, when organizing the opening ceremony outdoors, your school will also face many risks if you do not prepare carefully in the organization and rental of event equipment, ... Below, Hoang Sa Viet gives Notes when renting equipment to organize an outdoor opening ceremony that you can refer to for the most successful event

✅ The role of renting equipment to organize an outdoor opening ceremony

For events held outdoors, including the opening ceremony, the proper installation of event equipment plays a very important role, deciding the success or failure of the event. office. Therefore, we should rent equipment to organize the opening ceremony outdoors at reputable units with good service quality to minimize the risks encountered.

• Top 5 equipment rental units to organize a cheap and prestigious opening ceremony in Ho Chi Minh City

✔ The role of the light and sound system

The sound and stage lighting system is considered as a tool for your school to convey the message to the guests attending, the school administration, teachers and students. According to statistics, the selection of a quality sound and light system, suitable for the requirements and content of the event, determines 20-30% and can be up to 50% for events of the highest nature. perform.

A quality sound and light system will help the opening ceremony limit the risks and weather factors that affect during the event.

✔ The role of the Led screen

It can be seen that one of the modern devices used in the main event is the Led screen . The LED screen helps to reach a large number of attendees, present the content of the ceremony effectively, and at the same time make it easier for everyone to see and store in memory more quickly.

At events in Vietnam today, Led screens are gradually replacing the background type (Backdrop) made from hiflex tarpaulin or traditional formex PP printing with two popular types: P3.91 (Indoor) LED Screen. and LED Display P4.81 (Outdoor) . The opening ceremonies are held outdoors, people often use P3.91 (Outdoor) Led screen with high resolution to help the image be transmitted in the clearest.

✔ The role of other event devices

To prepare for the outdoor opening ceremony, in addition to the sound, light, and led screen system, you can also rent an event stage, umbrella system, tarp or table and chair, backdrop, .. .

To learn more about the role of each device, please see the article: The role of devices in event organization

✅ Notes when renting equipment for an outdoor opening ceremony

The opening ceremony held outdoors will be more complicated than when held inside the hall, the grandstand,...so it requires the school to have a detailed plan to ensure everything. meticulous preparation, and special attention to the equipment rented to hold this solemn ceremony.

✔ Note when renting light and sound equipment

Most outdoor events are affected by weather factors such as rain, sunshine, etc., so equipment rental needs to limit these factors to ensure the best sound and light quality. throughout the course of the event. Normally, when renting equipment for outdoor events, people often use specialized outdoor lighting and sound equipment that are waterproof, waterproof or resistant to high temperatures.

In addition, depending on the number of attendees and the space to hold the ceremony, the school also needs to pay attention to the capacity of the sound and light equipment accordingly.

• The sound system includes single full speaker, subwoofer, wireless dedicated microphone, digital filter,...
• Lighting system: molded par lights, beam lights, moving head lights, ... provide a beautiful and attractive lighting system, suitable for outdoor lighting conditions.

✔ Note when renting Led screen for outdoor opening ceremony

Currently on the market there are many units of rental LED screens for events with many different prices. However, to get the cheap price and ensure the quality, the school needs to perform a few evaluation steps before deciding on the unit to choose to rent such as assessing the reputation and brand of the equipment rental unit. , evaluation of the quality of the equipment provided, the attitude of the staff,...

In addition, the school also needs to pay attention to the need to use Led screens. The type of Led screen used to hold the outdoor opening ceremony is the P3.91 (outdoor) screen and the P4.81 (outdoor) screen for outdoor events, ensuring image quality, not being damaged. bright and blurred in sunlight. The LED screen is installed in a suitable location and must be checked carefully before running the program to limit possible problems such as: a small LED module does not work, has a brightness error. ,...

✔ Note when using roof devices

In organizing the opening ceremony outdoors, the school can use all kinds of roofs such as tents, umbrellas or tents. This is a device that helps to block the sun, rain and create the most comfortable conditions for guests, teachers and students.

• Tarpaulin: There are two types of tarpaulins commonly used by schools: aluminum alloy tarpaulin houses and iron tarpaulin houses. In terms of cost, the rental price of aluminum-alloy tarpaulin houses will be higher, ranging from 80,000 - 90,000 VND/m2 compared to 55,000 - 75,000 VND/m2 for iron tarpaulin houses. However, in terms of quality and many other characteristics, the aluminum alloy tarpaulin will have more advantages. Aluminum alloy canvas house is convenient in installation and transportation, and at the same time helps to save organizational personnel resources. A note when using the canvas is that it must have 4-sided pillars, the canvas can be used to decorate in accordance with the school's color tone, is an event device that shows the elegance and grandeur of the program.

• Tent houses: Tent houses are usually small in size with a standard frame of round iron pillars. The compact advantage makes the tent easy to operate and install, which is used a lot for small opening ceremonies to cover the sun and rain,... Compared to tarpaulins and umbrellas, tents are less rugged, so they are rarely used. more usable. Tent houses have a rental price ranging from 45,000 to 75,000 VND/m2.
• Umbrella houses: outdoor umbrellas are products manufactured to serve events, schools, the military, etc., usually of large size, covering a large space, contributing to overcoming the conditions. Basic weather such as sunshine, light rain. There are many different types of umbrellas such as double umbrellas (size 30x20 m), single umbrellas (20m, 15m, 10m), semicircular umbrellas (usually used to cover the stage), there are also center umbrellas and eccentric umbrellas. ... Compared with canvas houses, although less solid, but the price will be cheaper, ranging from 5 million - 10 million / tree.

There are also other equipment used to organize an outdoor opening ceremony that your school can refer to: Important equipment for the opening ceremony to have

In the above article, Hoang Sa Viet has introduced to your school the notes when renting equipment for the outdoor opening ceremony, hopefully the above knowledge will be really useful for your school, as well as other students. The school event organizer can organize the most successful opening ceremony, bringing a memorable memory for teachers and students under the school roof.