How to organization the Grand Opening

The preparation for the opening ceremony of stores, inauguration of factories, construction works, factories, hospitals, schools ... It's the beginning of a business with a new facility. In the past, the opening ceremony was usually only spiritually significant. But later, the meaning of brand promotion is also very focused. Therefore, the work of organizing the inauguration ceremony will require more preparation, which can take longer.

Hoang Sa Viet is an enterprise that has been operating in the event organization industry for more than 10 years. We understand that the organization of the inauguration ceremony is a very important job. Therefore, in the article below, we would like to share with you the process of preparing to organize the inauguration event with the highest efficiency.

Inauguration of Viettruss factory producing event equipment (Source: Hoang Sa Viet)

✅ Building key ideas, event scripts

The objective of the Grand Opening is to deliver a message about the brand, products and Grand Opening is considered a memorable milestone, marking a new beginning. Therefore, the main idea often revolves around the brand recognition and development of a company.

The brand has definitely been built from trust among customers, so the organization of the inauguration ceremony will boost brand awareness among customers. It is easy to see, in a business store there are many products that need to convey the message. However, there will be the main products that will be selected by customers to integrate into the script along with the message, logo design, impressive slogans, and decorated in many places to attract attendees. In addition, in the scenario, customers can use many repeated instructions from which the product, or product address, or special feature of the product will imprint deeply on the listener.

The script is a foundation that helps event organizers to understand the flow of an event.: Where does the event take place? how? how specific the time is and whoever comes to attend... The more detailed the script is, the more thoughtful the preparation will become, thereby minimizing many problems happening during the event. Here are a few notes when writing the script for the opening and inauguration ceremony:

• Brand messages, main colors, logos, slogans
• Opening ceremony
• Invitation design
• Communication (Using traditional styles and online communication)
• Inaugural Gifts
• Timeline for the program (Allocate specific time from pick-up to end)
• Pick-up business
• Personnel implementation
• Equipment to use (see below)

✅ Prepare equipment for the grand opening event

A Grand Opening Event requires a lot of equipment, depending on the size of each event, you can choose the most necessary and suitable equipment.

MAIN AREA FOR OPENING CEREMONY - INAUGURATION

• Sound System for Grand Opening Events View Details

• Lighting system for the Grand opening event See details

• Background program topics (backdrop, LED screen) View details

• Main stage for the show View details

• Canvas house (if outdoor work event) View details

• Tables and chairs for delegates View details

• Tables and chairs for VIP delegates See details

• Decorate the event space (decorate the canvas house, small landscape, flags, banners, balloons, balloons ...) View details

• Pallets used for floor lining if the floor is not beautiful See details

• Floor mats and aisles View details

• Podium with fresh flowers and brand recognition logo See details

• Needle cannon or effect machine (firecracker..) View details

• Champagne for the opening moment, inauguration See details

• Set of event ceremonies (inaugural tape, inauguration...) View details

• Teabreak, teabreak in the morning

• Savory reception (if any)

WELCOME GATE AREA

• Decoration decor welcome gate View details

• Reception desk View details

• Parasols for receptionist View details

• Flower Set Shirt View Details

• Aisle Carpets View Details

• Barier's Pillar Leads Into Event Center View Details

PHOTO BOOTH

• Background for Souvenir Photography Opening Ceremony - Inauguration View Details

• Photo booth View details

• Light support movie shooting, shooting (if necessary) View details

• Decoration of opening and inauguration event space: View details

✅ Human resources and performances

• MC host of opening event, professional inauguration

• Lion dance performance for the opening and inauguration event See details

• Singers For Event View Details

• Dragon Dance team creates a fun atmosphere and attracts visitors See details

• PG and receptionist's team View details

• Camera crew

• Security team, parking, security, order ...

✅ Running and Supervising Events

Once everything is well prepared, running the inauguration ceremony requires a primary supervisor manager. The manager will be a follower of the event moment by moment. In which, they can coordinate other personnel to serve the program professionally.

For example, when the director prepares to speak, if there is a podium, it is necessary to have 2 people in charge of the podium to give a pre-planned position. In case the coordination is not rhythmic, the image of the program will be updated and professionally lost.

Once a general manager supervises the program, he/she will assign the professional work to other members of the organizing committee to take charge of other tasks such as: Food, decoration, art section, reception, or in charge of dealing with problems that arise.

✅Which unit to choose to hold the inauguration?

The opening event is the face of the brand, the quality, prestige of the brand, the impact on the psychology and trust of customers.

Currently, event organizers develop everywhere to help customers have more choices, refer to and compare between units, the quality of service is also different. Chính vì vậy đòi hỏi quý khách goods must consult carefully or select reputable units to ensure the quality of the event.

With more than 10 years of experience in the event industry, the field of organizing and leading event equipment; Hoang Sa Viet Company is honored to become a unit that receives a lot of attention and trust from customers. Together for many years, we have partners such as Intel, Vinschool, Dong Tam, Vsip, Vietcombank, Techcombank, Tan A Dai Thanh, Ho Chi Minh City University of Technology. HO CHI MINH CITY, FPT University HO CHI MINH CITY...

Coming to Hoang Sa Viet, customers will be:

• We follow the event closely, from surveying, preparing to organizing and supervising.
• We scripted the event scientifically.
• Experienced staff, quick remediation if something happens during the organization.
• Service package, professional, customers do not have to spend a lot of time to find other units.
• In parallel with the event organization, we also rent event equipment, which can be next such as: light sound rental, LED screen, stage, truss frame, tarpaulin,...

Hoang Sa Viet would like to sincerely thank our partners and customers for trusting our service during the past time. For more information, please contact 0985.999.345 (Key 2).